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Automated pipeline

The Workflow tab lets you visualize the automation pipeline for your recruitment campaign.

Visual editor​

Recrut'Auto provides an interactive visual workflow editor. Each node represents a step in the process, and connections define possible transitions.

Standard workflow steps​

The default workflow follows this sequence:

Sourcing → Enrichment → Qualification → Headhunting
→ LinkedIn Invitation → Connection → Message → Reply
→ AI Analysis → Interview (ITW1) → Technical interview (ITW2) → Completed

1. Sourcing and enrichment​

  • The candidate is added to the project
  • Their LinkedIn profile is automatically enriched (experience, education, skills)
  • Metrics are calculated: total seniority, average job duration, CV gap

2. Automatic qualification​

The candidate is evaluated against the project filters:

  • Experience in the target field
  • Total seniority
  • CV gap
  • Location
  • Companies and schools

Candidates who pass the filters are qualified, others are not qualified.

3. Headhunting phase​

For qualified candidates, the workflow chains:

  1. Send LinkedIn invitation — Connection request with personalized message
  2. Acceptance check — Automatic verification that the connection is accepted
  3. Send message — Main message via LinkedIn
  4. Wait for reply — Monitoring incoming LinkedIn messages

4. Analysis and next steps​

When a candidate replies:

  • The message is analyzed by AI (CamemBERT) to determine intent
  • Based on the category (interested, not interested, requesting clarification...), the workflow takes a different branch
  • If the candidate is interested, they are directed to appointment booking

5. Appointment booking​

  • A booking link is automatically generated
  • The candidate can choose a slot from your availability
  • The interview is confirmed by email with an ICS file

6. Technical interview (ITW2)​

After the recruiter interview (ITW1), a candidate can move to the technical interview stage:

  • The recruiter advances the candidate to the ITW2_TO_SCHEDULE step
  • They assign an interviewer from the organization's pool
  • They send a booking invitation by email + SMS (off LinkedIn), pointing to the interviewer's personal calendar
  • Once the candidate has booked a slot, they reach the ITW2_SCHEDULED step

This stage is human-managed (no automatic n8n resume).

tip

The workflow configuration (sequence, delays) is chosen at project creation, from a pre-configured template. It stays fixed afterwards: for a different automation strategy, create a new project with the desired settings.

Candidate scoring​

Automatic scoring uses the following formula:

  • 40% — Seniority in the target field
  • 30% — Total seniority
  • 20% — Absence of CV gaps
  • 10% — Average job duration

The final score is normalized to 10 using the 90th percentile of the project as a reference.